Grants Administrator
Company: Town of Bluffton
Location: Bluffton, SC
Job SummaryThe purpose of this position is to monitor and manage all grants and appropriations authorized by and awarded to the Town as well as ensuring consistent grant processing. This position will manage a robust database and use it to support the grants administrative function; it will provide leadership with regards to finance and operations systems, Townwide process improvements and be responsible for ensuring data integrity. This position will report to the Budget & Procurement Manager and will coordinate closely with other departments on finding sources of money to achieve their strategic objectives. Although collaboration with other departments will be necessary, this position mostly works independently, under limited supervision.
Essential Job Functions
Oversees all components of the Town’s grant process including application writing, database management, documentation, compliance, reporting, financial tracking and status.
Identifies new grant opportunities and opportunities to optimize existing resources; prepares grant documents through collaboration with departments to submit accurate and complete grant applications.
Monitors and maintains a list of active Town grants, including official documentation and records of all grant actions
Ensures compliance of activities of assigned grant awards to federal, state, county, and local rules and regulations including accurate and timely reporting.
Prepares grant-related reports, communications, documents, and materials for internal and external customers that convey opportunities, pending applications and status and activities of existing awards on a monthly basis.
Responsible for maintaining Town access to all relevant grants portals.
Serves as advisor for grants management with both internal and external functions, including the Town’s Accommodations Tax Advisory Committee (ATAC).
Assists with components of the Accommodations Tax (ATAX) Grant Cycle including quarterly staff reports, compiling quarterly applications, tracking and monitoring active grants, and reviewing reimbursement requests from awardees.
Assists with the procurement process of approved budgeted grant items to ensure compliance with award stipulations.
Assists in developing and updating policies, procedures, and forms related to grants; conducts policy, program, and issue research, evaluation, and analysis and recommends changes to improve efficiency and effectiveness of grant opportunities and awards.
Prepares information related to the SEFA, when required, as part of the annual audit process
Performs related tasks as assigned.
Qualifications
Education and Experience:
Bachelor's Degree from an accredited college or university in Public Administration, Business Administration, Finance, Accounting, or closely related field. At least two (2) years of relevant work experience in grant writing, grant administration, accounting, finance, or related field. Master's Degree in Public Administration or other related field may be substituted for work experience.
Licenses or Certifications:
Valid South Carolina driver’s license
Special Requirements:
None.
Knowledge, Skills and Abilities:
Ability think critically, act decisively and synthesize data.
Ability to objectively analyze a situation and evaluate pros and cons of any course of action.
Knowledgeable of local government operations/dynamics.
Knowledgeable of the grant cycle at all levels (federal, state, local).
Resourcefulness in seeking out funding opportunities.
Ability to manage time constraints when unforeseen circumstances occur.
Skilled in strong and effective organizational, interpersonal, mathematical, and written and oral communication skills.
Proficient technology skills, especially Microsoft products, and ability to produce accurate and professional documents.
Ability to effectively handle multiple projects and responsibilities, prioritize work, and meet firm deadlines.
Ability to demonstrate attention to detail and a high level of accuracy.
Ability to work independently and as part of a team.
Ability to be a fast learner who can quickly develop a working knowledge of the Department and its policies, procedures, functions, and operations.
Possess an attitude and work style that supports teamwork, collaboration, and positive relationships and compliments the work environment and customer service goals of the Department and the organization.
Physical Demands & Work Environment
The work is light work. The employee is frequently required to apply 10 pounds of force to lift, carry, push, pull or otherwise move objects. In addition, positions in this classification typically require perceiving sounds at normal speaking levels with our without correction, discriminating among sounds, receive detailed information through oral communication, mental acuity, expressing or exchanging ideas by the spoken word, including the ability to convey detailed or important spoken instructions to others accurately and concisely, visual acuity to prepare and analyze data and figures, transcribing, viewing a computer terminal, and extensive reading.
Duties are performed in a moderately noisy business office with copy machines, phones, and printers along with some light foot traffic.
The Town of Bluffton has the right to revise this job description at any time. This description does not represent in any way a contract of employment.
The Town of Bluffton commits to a policy of equal employment opportunity for applicants and employees, complying with local, state and federal laws. The Town’s policy is to employ qualified persons without discrimination regarding race, creed, color, religion, age, sex, country of national origin, marital status, disability, sexual orientation, gender identity, genetic information, political affiliation, ethnicity, or status in any other group protected by federal/state/local law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.