Office Coordinator

Pay: $720.00 - $920.00 per week

Job description:

Job Title: Office Coordinator

Department: Office

Reports To: Operations Director

FLSA Status: Non-Exempt

Prepared Date: 3/2/2026

Summary:

The Office Assistant performs clerical tasks, answers phones, assists customers, and assists with data entry, product organization, and sales. This position also assists managers and executives with preparing documents, organizing files, managing existing documents, and generally keeps the office organized, tidy, and running smoothly.

Essential Duties and Responsibilities:

Consistently open and close the showroom and upkeep the appearance of the showroom floor and products.
Answer phone inquiries, direct calls to individuals, and take messages.
Assist in the showroom by providing general product information, answering questions and showing samples as needed, providing resources and acting as a liaison between the customers, sales and install when necessary.
Assist customers by providing information on products, requests, and general company information.
Confirm appointments for the following day daily. Move the click up file to pending once confirmed or move to unscheduled lead if the client cancels the appointment.
Follow up on any soft leads for scheduling appointments and/or assistance with questions.
Assist in client-directed duties including payment collection, relaying information to customers and appointment scheduling.
Perform clerical duties including taking memos, maintaining files, and organizing documents; photocopy, fax, etc. as needed.
Accept deliveries, unloading shipments to the back area and recording deliveries. Ensure product is safely secured from weather and theft.
File and archive paper copies, receipts, and any other paper documentation.
Log deposits for processing, noting outstanding payments, and requesting outstanding balances.
Attend networking events such as chamber of commerce.
Coordinate supplies and coverage as needed for lead generation events.
Complete daily click up tasks.
Keep company digital and paper records & reports current with filing location and logging.
Other duties as assigned.
Supervisory:

This position does not oversee staff.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience

High school diploma or equivalent required. Prior office or customer service required. An equivalent combination of education and experience is acceptable.

Required Skills/Abilities

Proficient computer skills including familiarity with Google Suite.
Proficient with or ability to learn CRM software.
Ability to professionally format documents.
Strong customer service skills.
Strong customer service skills.
Excellent organizational skills and attention to detail
Good verbal communication skills.
Certificates, Licenses, Registrations

None required.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work is typically performed in an office environment, with a moderate noise level.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift 15 pounds at times.
Must be able to occasionally lift 50 pounds.
Must be able to occasionally stoop, bend, crouch, and lift.
Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
Work Location: In person