Human Resources & City Managers' Administrative Assistant

ESSENTIAL FUNCTIONS
The following functions are intended only as illustrations of the various types of work performed. The omission of the specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
• Coordinates workflow and procedure between Human Resources and Payroll, while acting as liaison between Human Resources and other City of Beaufort’s Departments.
• Inputs information into HRIS (MUNIS) and database for employee actions. Ability to pull reports as requested.
• Tracks, schedules and organizes events for new employees that include, but are not limited to: Onboarding, Orientation and Employee Recognition (Anniversaries, Birthdays etc.).
• Assist the Benefits Administrator on all proper paperwork and information input for benefits and pension to assist enrolling new employees, inputting terminations, open enrollment, etc.
• Prepares and maintains employee files and records, performs audits periodically including organizing and handling file purge according to retention laws.
• Provides exceptional customer service with a professional demeanor to internal and external customers.
• Ability to articulate and communicate orally and in writing in a professional, organized, thoughtful and professional manner.
• Attends necessary and appropriate training programs and meetings that may be before or after hours.
• Prepares and responds to surveys, report requests, and employment verification requests.
• Compiles information as requested for annual reporting requirements and prepares/submits appropriate and accurate reporting in a timely manner; also maintains all files and documentation for programs and reports.
• Ability to analyze data, research information and troubleshoot issues.
• Serves as Administrative Assistant for the City Manager’s Office, to include welcoming internal/external customers, answers the main switchboard, and other administrative tasks.
• Performs other duties as apparent or assigned.

EDUCATION AND EXPERIENCE
Associate Degree in Business or Human Resources with minimum of one (1) year working in a Human Resources Office or minimum of two (2) years working in a Professional Office setting. Experience may be substituted for degree.

ADDITIONAL INFORMATION
This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires standing, walking, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling and lifting; work has no special vision requirements; vocal communications is required for expressing or exchanging ideas by means of the spoken word levels; work requires preparing and analyzing written or computer data, using of measuring devices and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office with copy machines, telephones and/or computer printers, light traffic).

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

The City of Beaufort is an Equal Employment Opportunity employer. The City of Beaufort will provide reasonable accommodation for otherwise qualified individuals. The City of Beaufort does not discriminate on the basis of age, disability, gender or sex, race, color, religion, national origin, veterans status or genetic information.