Administrative Support Specialist - Clerk's Office

What You Will Do
- Review legal documentation, including contracts, to ensure accuracy, completeness and compliance with Town standards
- Ensure all required information is included and all necessary signatures are obtained
- Upload finalized documents into the document management system
- Collaborate with internal team members and stakeholders to resolve discrepancies or incomplete information
- Prepare minutes in compliance with state law and Town policy
- Draft, proofread, and edit correspondence, reports, and official communications with accuracy and professionalism
- Assist with records retention, FOIA requests, and other compliance matters
- Assist in coordinating logistics for Council meetings, committees, workshops, public hearings, and special events, including room set-up as needed
- Manage calendars, priorities, and deadlines in a high-paced environment as needed
- Maintain confidentiality and exercise discretion when handling sensitive information
- Support special projects and community engagement initiatives as assigned.

Qualifications
- Associates degree in Business Administration, Public Administration, or related field; Bachelor's preferred
- Minimum of three to five years of related experience required, preferably in government, legal or high-paced corporate settings
- Knowledge of legal or regulatory compliance documentation preferred
- Familiarity with Robert’s Rules of Order and South Carolina FOIA requirements preferred
- Experience with municipal government operations and record management practices preferred.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills, with strong attention to detail
- Proven ability to manage multiple priorities and meet deadlines
- Professional demeanor, interpersonal skills, and customer-service orientation
- Ability to work independently and handle sensitive matters with discretion

What We Offer
- A supportive environment where your skills and contributions are valued
- A comprehensive benefits package that includes health, dental, vision, life insurance, short and long-term disability, vacation and sick leave, paid holidays, tuition reimbursement, a healthcare reimbursement arrangement, and a generous matching 401(k) plan
- Relocation assistance is available

Why Work with Us?
- Impactful Work: Play a crucial role in ensuring the safe and efficient operation of our community’s facilities
- Collaborative Environment: Join a dedicated team committed to excellence in public service
- Excellent Benefits: Enjoy a comprehensive benefits package that supports your well-being and professional growth
- Community-Centric Focus: Contribute to the care and management of the Town’s resources for the benefit of our residents and visitors

Join us in making Hilton Head Island an even better place to live, work, and play!

The Town of Hilton Head Island is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.